2013 National Registration Codes and Parking Fees

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  • VicTor Z
    VicTor Z Senior Contributor
    Hi rbennett47, Thanks for the all the info you have sent out. I will be staying at another location , I Hope. Will I be charged parking for a vendor space? Vic's Auto Window Channeling.
    VicTor Z
  • SuperDave
    SuperDave Senior Contributor
    Jeez I think I'll buy a case of beer and chill out here in florida and save up for Indiana.
  • [Deleted User]
    [Deleted User]
    Don't know Vic. I'll check with Ed, but I would think not.....I'll get back to you.
  • RonS
    RonS Senior Contributor
    Will there be room for trailer parking at the Marriott? Members that stay at another hotel need to inquire for that at their respective hotels. I have a rez( 7/22 to 7/28) at the Marriott. In addition to the Hudsons on the field, space is needed for those who have trailers, and their tow vehicles + space for swap meet. Ed & Bob, I can sympatize with you. I have chaired numerous AACA National Meets. See my advise to folks that would not mind staying in a differant hotel in another thread. Laurie, and others, there are many hotels in the area, and at way less cost/night, even in the $100/ per range. Check it out, Ron
  • VicTor Z
    VicTor Z Senior Contributor
    Hi rbennett47, I just received my third conformation letter for my rooms on the 25 of july to the 28, 2013. It has a cost of $22.00 for parking per day! My understanding is that the parking is free. Thanks! VicTor
  • [Deleted User]
    [Deleted User]
    Yes, it's free, that's their computer glitch. It should come off at time of payment. Since we have booked over 700 room-nites at this point, they will have a riot on their hands if it doesn't come off.....See you there, Bob
  • 402Bowtie
    402Bowtie Member
    Bob, is it set in stone that the Marriott will not honor the $105 rate for Monday (22nd) through Wednesday the 24th even though I reserved a room on those days for $189.00? Bill
  • russmaas
    russmaas Senior Contributor
    Did you guys only book 140 rooms a night? I see you say you book 700 room nites for the whole show but that equals about only 140 hudson families staying 5 nights. I dont think people are going just to fly out there for 1-2 nights.

    Need at least 250 rooms booked per night. Was this an oversight or were you thinking it would be a low turn out. I believe the WTN said there were over 480 hudson registrations in Gettysburg. I am just not understanding the math on this.

    I am one of those guys that waited till September to book my room to no avail for being sold out. So either 350 different people have books rooms for 2 days within the first 6 weeks ahead of me or the booking is way short for a national. Russ
  • hudsontech
    hudsontech Senior Contributor
    edited October 2012
    Not to be a spoil sport but I think the planners of this meet, no matter how good a job they did messed up on figuring out how many rooms to book. Look up CA in the last roster - there are 23 pages listing CA members. Figuring on the low side that there are 8 members listed on each page that's (8 x 23) nearly 200 HET members within a comfortable days drive - ok maybe 2 days for folks in Southern Cal. Expand over into Nevada and north into Oregon you've got a bunch more within 2 days drive. Lets just toss a figure and say 100 - now we're up to nearly 300 from the local area Expand a little further east - Arizona is within 2 long driving days and New Mexico probably 2½ days. So maybe another 50 or 75?? These are all ball park figures based on what I've seen at other International Meets. Look at Gettysburg - I'm not surprised at the turnout - there are a lot of club members within a days drive - I came from West TN and it took me 13 driving hours - 8 on one day and 5 the 2nd day. Now draw a circle around G'burg out to, say Knoxville and around. Of course I think a lot of folks, if not most, came to say goodby to John Sherlock simply by being at the meet he was instrumental in getting off the ground. But still.
    Most every local Hudson meet in CA appears, from the reports, to have a pretty good sized turnouts. That should have given the planner of this meet a clue. As I say, you've done a good job planning this one - you just goofed on how many would come.

    Hudsonly,
    Alex Burr
    Memphis, TN
  • HUDSONNUT
    HUDSONNUT Senior Contributor
    The initial rush of reservations was way beyond ever anticipated, but the planners are working very hard to acquire more rooms and provide a great experience and things will work out, I'm sure. One thing no chapter wants is to be stuck with unused rooms they booked for.
    I had reservations for Wednesday - Sunday and recently added Monday & Tuesday last week and asked the hotel some questions. I was told by the Hotel that they had added 97 - 100 more rooms for Thurs, Fri and Sat, plus added a few more rooms for the Sat & Sunday before and Sunday after at the Club rate. Monday, Tues & Wed are higher as you all know. More information on the meet will be posted before very long. Hang in there and be patient, Things are being worked on and we'll all have a great time in San Mateo.
    Hudsonly,
    Tom Conner
    Glendale, AZ
  • Browniepetersen
    Browniepetersen Senior Contributor
    The initial rush of reservations is because they always go so fast. This is not new. If you had a meet in Yellowstone National Park you would have to book two years in advance. What I do not understand is why the hotels are slow to add rooms. Anyway, this is going to be a great meet--I think I will call the hotel in french Lick and see if I can get an early reservation and beat the rush--Maybe, I could call Colorado--but, where do I call??
  • RonS
    RonS Senior Contributor
    I have chaired many AACA National Meets in Arizona . All the hotels here require a guarantee of sold rooms for the duration of the meet in order to use the parking lot for show and trailers. That means as stated One person per night = 6 nights ( if some one stays the duration). Many Cal folks won't. They may not stay after the banquet & drive home, and(or) show up on Tuesday morning. The members in SF area won't even stay in the hotel. They sleep at home. Some folks,in past experience, cheap out, and go to a less costly hotel, or try to park a motor home on the Host Hotel premise at no cost. If the contract quota of total room nights is not met, the host chapter will be in BREACH, and the Marriott can demand payment of unused rooms. That may bankrupt a chapter. There are alot of sleepless nights for the chairman and his(her) assistants. Most clubs will over book ( ala airlines) and worry about extra rooms later ... at another hotel (overflow). This is always told to the Host hotel upfront, since it keeps them on their toes and they do not want to assist the competition, so, the Host hotel will, by hook or crook, make space. We have a contract writer from the U of A as a member. He knows these things, but that comes with experience. Back in July, I booked the rooms ( all 6) the first day they became available. In America you can always cancel reservations without a loss. Do not forget the members from downunder. This is the closest HET National that will ever be to them. Sydney to SF non stop.
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